Mayors ry – Current Rules
Helsinki, March 27, 2012
1 § Name and Domicile
The association’s name is Mayors ry, and its domicile is Helsinki. The association was established on March 27, 2010, in Helsinki.
2 § Purpose and Activities
The purpose of the association is to maintain and develop sports hobbies and competitive sports activities among its members. To achieve this purpose, the association may:
- Organize gymnastics, sports, and other exercise activities, as well as educational events
- Acquire necessary equipment
- Organize exhibitions, celebrations, and similar activities
- Ensure training opportunities for members
To support its activities, the association may accept donations and bequests, own real estate necessary for its operations, and, with the appropriate permits, organize lotteries and fundraising.
3 § Members
Membership is open to both private individuals and legally recognized entities. The association may also admit supporting members approved by the board; supporting members have no voting rights. Members are admitted by the board. Membership applications must be submitted in writing to the board.
Members may resign by submitting a written notice to the board or its chair, or by notifying during an association meeting. Membership fees, including joining and annual fees, are determined by the general meeting.
The board may expel a member if fees are unpaid, obligations are unmet, or if the member’s behavior has significantly harmed the association, either internally or externally, or if membership requirements under law or association rules are no longer met.
4 § Membership Fees
Joining and annual membership fees are decided by the general meeting. Fees for legally recognized entities may be higher than for individuals.
5 § Board
§5 Board
The board consists of six (6) regular members and 0–2 deputy members. Board members and deputies must be full members of the association. The board elects a chair and vice-chair from among its members and may appoint a secretary and other necessary officers. The board’s term lasts from one general meeting to the next.
The board convenes at the request of the chair, vice-chair, or at least two board members. The board is quorum when at least half of the members, including the chair or vice-chair, are present. Decisions are made by simple majority; in case of a tie, the chair casts the deciding vote, or by lot in elections.
The association may have an executive director appointed and dismissed by the board, responsible for day-to-day administration according to the board’s instructions.
6 § Signing Authority
The association’s name is signed by the chair, vice-chair, or two board members together. The board may authorize a board member or officer to sign alone or jointly with another authorized signatory.
7 § Financial Year and Accounts
The association’s financial year is the calendar year. Accounts, supporting documents, and the board’s annual report must be submitted to auditors by mid-April. Auditors must provide a written statement to the board at least two weeks before the general meeting.
8 § Convening Meetings
The board convenes association meetings. Notice must be sent at least one week in advance via email to all members and posted on the notice board and website.
9 § Association Meetings
The annual general meeting is held once a year, before the end of November. Extraordinary meetings may be called if the board sees reason or if at least one-tenth (1/10) of voting members request it in writing for a specific matter.
Each voting member has one vote. Decisions are made by majority vote, except as otherwise specified. In case of a tie, decisions are determined by lot in elections or by the chair in other matters.
10 § Annual General Meeting Agenda
The annual meeting addresses:
- Opening of the meeting
- Election of chair, secretary, two record inspectors, and if needed, two vote counters
- Verification of legality and quorum
- Approval of the agenda
- Presentation of financial statements, activity report, and auditor’s statement
- Approval of accounts and discharge from liability
- Approval of action plan, budget, and membership fees
- Election of board members
- Election of two auditors and two deputies for the period between meetings
- Other matters listed in the meeting notice